Tips on Best Practices for Virtual Meetings

Virtual Meeting Tips
Use all virtual meeting features in video platform to interact with

Like with any group meetings, I often see and hear from people at the end, muttering to themselves ‘I didn’t have to go to that meeting’ or words to the effect, they feel their time was wasted. Designing virtual meetings is no different.

  • POW – Purpose of meeting? Objective of meeting? And Why me? If the host of the meeting hasn’t made Purpose/Objective/Why me clear, then email them for clarity.

Thought: Otherwise, one can go from meeting to meeting and not get any work done.

  • Depending on the context of the meeting, you want to send the agenda and docs at least 48hrs before the scheduled meeting.

Thought: It’s had to have a sensible debate if you don’t know what your going to debate about.

  • Allow time to debate, and have roles as to who are the Time Keeper, Host/Facilitator, Note Taker and Techie for uploading shared docs and IT fixer.

Thought: Have someone ready to step in to continue the discussion should a participant suddenly have broadband issues and can’t be heard.

  • Keep building relationships as even though video conferencing is great, but you can lose rapport with participants. Keep them engaged by seeking each of their input and perspectives on the topics.

Thought: With virtual meetings you can’t rely on visual cues, so listen to their tonality, emotion, content and commitment. It requires deep listening skills. Be comfortable with silence as participants gather their thoughts before answering questions.

  • Be sure that all participants understand their accountabilities and ownership of projects discussed.

Thought: The 3 W’s – Who? What? When?

  • Follow up meeting with an email clarifying anything that was perhaps not made clear on the call and summarise agreed action points.

Thought: Follow up with a one on one call with those that find that form of communication easier, the quiet ones.

until we meet again…


BIO: Johnathan Brooks MA, PG Dip, MAC is an experienced Life/Career Executive Coach with 1,500+ hrs in the field, who has trained in a wide range of personal development methods including CBT Cognitive Behavioural Therapy (postgrad), EFT Emotional Freedom Technique, Master NLP Neuro Linguistic Programming,  has a Postgraduate Diploma Degree in ‘Coaching and NLP’, which he passed with a ‘Commendation’, a Master of Arts in ‘Applied Coaching’ and certified Firework Career Coach. He is based in Tunbridge Wells, Kent.

Bio Trivia: Johnathan is an enrolled member of the Northern Cheyenne tribe and whose godfather was Yul Brynner who won an Oscar for the King and I (1957).

He is a full member of the Association for Coaching (MAC), full member of the European and Mentoring Council (UK) and a professional member of the Association of NLP.

Click here for Johnathan’s LinkedIn profile


Why Me – Spirit Bear Coaching

Johnathan Brooks, MA, PG Dip, MAC is a Cognitive Behavioural Coach who has trained in a wide range of coaching methods including the “Power Therapies” (CBT Cognitive Behavioural Therapy (postgrad (level 1, University of West of England), EFT Emotional Freedom Technique, Master NLP Neuro-Linguistic Programming), has a MA in ‘Applied Coaching’ from Derby University and a Postgraduate Diploma degree in ‘Coaching and NLP’, which he passed with a ‘Commendation’ from Kingston University. Is also a licensed Firework Career Coach.

Johnathan is a registered full member of the Association for Coaching UK, member of the European Mentoring & Coaching Council and professional member of The Association for NLP.

Benefits of my coaching At some point in all our lives we face challenges but just talking to family, friends or Doctors isn’t going to be enough or adequately dealt with, though they mean well. They will unknowingly, be biased with their own view of life and try and fix you.

There are times when you want to speak to someone who doesn’t know you or your background and can listen, empathise and guide you to find your own solutions. I am experienced and passionate about coaching as it’s a journey of adventure into the unknown. I ask questions that allow you to reflect on your life and as you do you can begin to see the world as it is without confused perceptions drawing out your inner greatness with clarity, without me projecting or judging.

There isn’t a one size fits all solution to people’s problems, and my coaching services are truly unique, having studied a wide variety of recognised counselling techniques, a combination of old and new thinking developments. Using a blend of NLP Coaching, EFT and CBT, we’ll get to the core of your thoughts, feelings, behaviour and bring out your true Self, identifying your life purpose and take actionable steps to making your goals and dreams a reality.

Some of my coaching programmes, are very structured with homework. And, sometimes it’s a less structured style, dependant on what’s going on with the client at that time.

My coaching philosophy is that I am simply a catalyst. I am not here to teach anything, as people already know it at a deeper level. I am simply here to remind people who they really are and draw out their own innate self healing.

I work with a variety of wellbeing issues including depression, anxiety, panic attacks, stress, lack of confidence, relationships, anger, career, life/work balance and life purpose.

Before making a commitment, ask yourself if you are ready to change? And remember, change doesn’t happen overnight.

I am known for coaching, the life coaches and mentoring those that want to become coaches.

Based in Tunbridge Wells, Kent and offer daytime, evening and Saturday morning appointments.

Contact Details

Telephone: +44 (0) 7929 451 012
Location: Tunbridge Wells, Kent.

LinkedIn Profile Page

Facebook Page

Full Member of Association of Coaching MAC (UK)

Member of European Mentoring & Coaching Council

Member of The Association of NLP

Registered with Life Coach Directory